How to add a logo, photo or social media icons to your email signature in OutlookĪ picture in your signature attracts the eye and gives you an opportunity to highlight important information. On mobile, simply overtype the signature that’s on the screen beneath the appropriate email account name. On desktop go to the Select signature to edit section and select the signature you want to amend, then make your changes in the Edit signature.Open the signature screen, either by opening a new email in Outlook (on desktops) then clicking on the Signature button, or by going to Settings and the Signature option if you’re using a mobile phone.How to change email signatures in Outlook Tap on the tick at the top right of the screen to save your signature.Note that you won’t have the formatting options which are available from the desktop version of Outlook. Type in the signature you want to use.Tap on the word Signature or, if you’re doing different ones for different email accounts, tap on the word Signature under the account you want to change.If you have more than one email account and wish to use a different signature for each one, tap on the Per Account Signature toggle so it’s on (it will turn blue).Scroll down to the Signature option and tap on it.Swipe right to open the menu then tap on this icon at the bottom left to open the Settings menu:.Open the Microsoft Outlook app on your phone.Click on the OK button at the bottom right to save your signature and its settings.In most cases, you’d use the same signature for both. In the New messages and Replies/forwards drop downs, select which signature you want to use when sending a new message and when replying to a message or forwarding one. When you’re happy with your signature, go to the Choose default signature In the E-mail account drop down list, select the email account you want to use this signature for. You can also access email signature templates from Microsoft to help you style yours. This is also a handy way of sharing the layout of the signature with others. If you prefer, you can set up the signature in Word (which means you can also use tables, bullets and borders) then copy and paste it into the Edit signature box. There are various formatting options and the ability to add images, business cards and hyperlinks. Go into the section titled Edit signature and type in the signature you want to use.Under the Select signature to edit section click on the New A pop up box will appear type a name for your new signature into the box and click on OK.Find the Message menu and click on the Signature.Open a new email in your Microsoft Outlook application.How to set up client-side signatures in Microsoft Outlook On a desktop For larger organisations it would quickly become unwieldy. This could be a useful option if you are a very small business with just a few people and devices. Setting up client-side signatures means that each individual needs to manually add the signature to their Outlook application, on each device they use. The following instructions are based on Outlook 365, but the steps are the same, or very similar, in older versions of Outlook. There are two ways of setting up automated signatures in Outlook: Setting up automatic email signatures saves time and creates a consistent ‘on brand’ message to go out with each communication. And, of course, it tells the reader who you are!.
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